Probationary Periods

A well-structured probationary period is a vital part of employee onboarding and management, in any business. Understanding the benefits and purpose of a probationary period can be the difference between a successful employee and one that doesn’t work out as expected. 

Why probationary periods are crucial
Probationary periods offer businesses an opportunity to assess a new employees suitability for their role within a set timeframe, typically between three to six months. During this time, employers have the flexibility to address concerns, provide additional training, or if needed, make the difficult decision to terminate the employment before full contractual obligations come into force. This period serves as a safeguard, ensuring that the employee is well-suited to the demands of the role and the ethos of the organisation. 

Setting clear expectations
One of the primary purposes of a probationary period is to establish clear expectations for both parties. The employer sets out what is required from the new employee in terms of skills, performance and behaviour, while the employee gets the chance to familiarise themselves with company policies, procedures and culture. Clear communication during the probationary period is essential as it prevents misunderstandings and ensures that both employer and employee, are aligned on the job requirements. A well-defined probationary period also allows for constructive feedback. Regular check-ins and reviews provide an opportunity to guide the employee, help them develop in their role, and rectify any performance issues before they become significant concerns.

Flexibility for both employer and employee
From a legal perspective, probationary periods provide a certain level of flexibility, which can be particularly advantageous. During this period, the employer can typically offer shorter notice periods and fewer contractual obligations, which makes it easier to part ways with an unsuitable employee if necessary. On the flip side, employees also benefit from this flexibility as they have the opportunity to assess whether the company and the role meet their expectations. This mutual flexibility creates a low-risk environment for both parties. The probationary period acts as a trial phase where both employer and employee can evaluate whether the working relationship will be sustainable in the long term.

Improved employee retention
One often overlooked benefit of probationary periods is their impact on employee retention. By providing structured feedback, support and clear expectations, employers can significantly increase the chances of an employee successfully passing their probation. Employees who feel supported and understand their role from the outset are more likely to be satisfied in their position, leading to longer tenure and lower turnover rates. Employee retention is critical. High turnover can be costly, both financially and in terms of lost productivity. A robust probationary process helps mitigate this risk by ensuring that only the right candidates are retained, leading to a more stable and motivated workforce.

Best practices for managing probationary periods
To get the most out of a probationary period, its essential to manage it effectively. This starts with setting clear and measurable objectives from the beginning. Regular reviews during the probation period should be scheduled to assess progress against these KPIs. Additionally, offering support and training during this time is crucial. Employees who are given the tools and resources they need to succeed are more likely to thrive in their roles. Providing constructive feedback and being open to employee input creates a positive working relationship and ensures that any issues can be addressed early on.

Conclusion
In conclusion, probationary periods are an invaluable tool for employers and employees alike. They provide a clear framework for evaluating performance, ensuring a good cultural fit and fostering open communication. Utilising probationary periods effectively can lead to improved employee retention, reduced legal risk and a more harmonious workplace. By setting clear expectations, providing support, and regularly reviewing progress, businesses can ensure that new hires are set up for success from the outset.

Reference:

www.publicsectorleaders.co.za

Anisha Naidoo | HR Manager